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Job Opportunities
Announcement Number: 08-0115
NOTE: ALL APPLICANTS WHO ARE NOT THE FAMILY MEMBERS OF USG EMPLOYEES OFFICIALLY ASSIGNED TO POST AND UNDER CHIEF OF MISSION AUTHORITY MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
OPEN TO: All Interested Applicants
POSITION: Administrative Assistant- Commercial Section-FSN-07
OPENING DATE: August 21, 2008
CLOSING DATE: September 8th, 2008
WORK HOURS: Full-time work week schedule; 40 hours/week
Mission employees may not apply for vacant position during probationary period.
The U.S. Embassy in Tripoli is seeking an individual for the position of Administrative Assistant
BASIC FUNCTION OF POSITION
Assists Commercial Service officer and senior FSN staff in planning, organizing and implementing trade missions, individual company Gold Key visits and in completing ICPs, IPSs and smaller scale market research projects. Has primary responsibility for office accounting, budgeting (under the direction of the SCO), and making business appointments for visiting trade missions’ participants and individual company Gold Key business schedules. Using market information and initial industry contacts provided by supervisors, identifies and contact appropriate decision makers in local companies with the goal of making business matches for U.S. participating firms. For trade missions, prepares information kits for event participants and assists U.S. and host country representatives at the meeting sites. Monitors obligations and coordinates with Financial Management Office (FMO) to prevent overspending of allotted funds and determines the proper coding to ensure all expenditures are charged to the appropriate accounts. Reviews and examines all vouchers for payments, manages the office’s petty cash, Assures that all supporting documents required by regulation are attached to the vouchers and makes proper accounting charges.
QUALIFICATIONS REQUIRED
All applicants are instructed to address each selection criteria detailed below with specific and comprehensive information supporting each criteria.
Completion of Secondary School is required.
At least three years of progressively responsible experience in business, government or Non-Government Organization is required. A degree in economics, marketing, international trade, business administration may be substituted, in which case only one year of related experience is required.
Level IV (fluency) reading, writing and speaking in both English and Arabic Languages is required.
Must have the ability to meet and serve representatives of United States and host country commercial and business firms with tact and efficiency; skill in word processing and data manipulation (e.g. promotional campaigns, mailing lists, key contact lists); basic research and analytical skills; basic writing skills (e.g. responses to business inquiries, market insights); basic accounting and budgeting skills.
Must be able to communicate budget information clearly and completely in writing and orally.
Must have a good working knowledge of local business firms, trade practices, restrictions, organizations and customs; of marketing and sales techniques; and of CS internal reporting requirement, operation procedures.
SELECTION PROCESS
When equally qualified, U.S. Citizen Eligible Family Members (AEFMs) and U.S. Veterans will be given preference. Therefore, it is essential that all candidates address the required qualifications above in the application.
When equally qualified, U.S. Citizen Eligible Family Members (AEFMs) and U.S. Veterans will be given preference. Therefore, it is essential that all candidates address the required qualifications above in the application. ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, or visa/resident status, and eligibility for security clearance in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. AEFMs who currently hold a FMA appointment or other NORs who are currently employed under a Personal Services Agreement are ineligible to apply for advertised positions within the first 90 calendar days of that appointment.
HOW TO APPLY
Interested candidates for this position should submit the following:
1. Application for Federal Employment (SF-171 or OF-612); OR
2. A current resume.
3. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-124 with their application.
4. Any other documentation (e.g., essays, certificates, awards, copies of degrees earned) that addresses the minimum requirements of the position as listed above.
Applications which are incomplete will not be considered.
JOB INFORMATION
In order to apply for vacancies all applicants must provide the information outlined below:
1. Announcement number
2. Title and grade of the position for which you are applying.
PERSONAL AND EDUCATIONAL INFORMATION
1. Full name, mailing address, e-mail address and day phone numbers, including area code.
2. Social Security Number (if applicant is a U.S. citizen).
3. Country of citizenship.
4. Veterans’ preference (proof of eligibility required).
5. Name, city and state of last high school attended and date of diploma.
6. Name and state of colleges and universities attended major fields of study, type and year of any degrees received.
WORK EXPERIENCE AND OTHER QUALIFICATIONS
In addition, applicants must provide information on their work experience, both paid and non-paid, that is related to the position for which they are applying, including:
1. Job title.
2. Duties and accomplishments.
3. Employer’s name and address.
4. Supervisor’s name and telephone number (indicate if we may contact your current supervisor.)
5. Starting and ending dates of employment (month and year)
6. Hours worked per week
7. Salary
8. Any other qualifications, including job-related: training (title and date of course); skills (e.g., languages, typing speed, tools, machinery, computer software/hardware); current licenses; or honors, awards and special accomplishments (e.g. honor societies, publications).
ADDITIONAL INFORMATION
All applicants must submit information that addresses the required qualifications.
Applications, which are incomplete, will not be considered.
WHERE TO APPLY
You may hand deliver your application/resume to the Human Resources Office of the Embassy by 5 p.m. on the closing date, or e-mail it at Tripoli_Jobs@State.gov
All applicants will be notified by e-mail or by phone of the results of the consideration given their application approximately six to eighth weeks after the closing date of the announcement.
SUBMIT APPLICATION TO
Human Resources Office
American Embassy
CMR location
Seraj, Tripoli
POINT OF CONTACT
Name: Moe Ghennewa
Human Resources Office
DEFINITIONS
1. AEFM: A type of EFM that is eligible for direct hire employment on either a Family Member Appointment (FMA) or Temporary Appointment (TEMP) provided s/he meets all of the following criteria: --US citizen; -- Spouse or dependent who is at least age 18; Listed on the travel orders of a Foreign or Civil Service or uniformed service member permanently assigned to or stationed at a US Foreign Service post or establishment abroad with a USG agency that is under COM authority;--Is resident at the sponsoring employee’s or uniform service member’s post of assignment abroad, approved safehaven abroad, or alternate safehaven abroad; and -–Does not receive a USG annuity or pension based on a career in the US Civil, Foreign, or uniform services.
2. Eligible Family Members (EFMs): Family Members at least age 18 listed on the travel orders of a Foreign of Civil Service or uniformed service member permanently assigned to or stationed to a U.S Foreign Service post or establishment abroad with a USG agency that is under Chief of Mission authority who do not meet the definition of AEFM above.
3. Members of Household (MOH): A MOH is a person who: 1) Has accompanied, but is not/no on the travel orders of a U.S. citizen Foreign or Civil Service employee or uniform service member permanently assigned to or stationed at a U.S. Foreign service post or establishment abroad; 2) Has been declared by the sponsoring employee to the Chief of Mission as part of his/her household; and 3) Resides at post with the sponsoring employee.
4. Ordinarily Resident (OR): A citizen of the host country or a citizen of another country who has shifted the main residency focus to the host country and has the required work and/or residency permit for employment in country.
5. Not-Ordinarily Resident (NOR): Typically NORs are US Citizen EFM and EFMs of FS, GS, and uniform service members who are on the travel orders and under Chief of Mission authority, or other personnel having diplomatic privileges and immunities.
CLOSING DATE FOR THIS POSITION: September 8, 2008
The US Mission in Tripoli, Libya is an Equal Opportunity Employer. Candidates will receive consideration without regard to race, color, religion, sex, national origin, disability, age, or sexual orientation.
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